Structuring an employee service award program to recognize length of service at your company can be a daunting task. To break this process down into more manageable steps we’re tackling the “5 Ws and 1 H” of an employee service award program.
Last time we considered “What” type of awards your service award program will use to recognize milestones and this time we will take a look at “When” and “Where” you will actually present these awards.
Part 3: Where & When
When to recognize employees for a service milestone anniversary probably seems like a simple question - on their actual milestone anniversary date, right?! While this is definitely a popular schedule to utilize, there are also a lot of companies that might decide to recognize all the employees with milestone anniversaries for the entire year at an annual event like an employee recognition ceremony, company picnic or holiday party.
Options for presenting the awards:
Presenting awards can be dependent on company size.
Another thing to take into consideration when determining when and where to acknowledge service milestones is your particular company’s culture and values. Smaller companies or organizations that highly value a “family” or “team” culture amongst their workforce may find greater value in gathering together on a certain date and recognizing the employees who have attained milestone anniversaries in a group setting whereas larger companies may decide to recognize employees individually on their anniversary dates rather than having everyone sit through a formal presentation that might take hours to complete due to the sheer number of recipients.
A combination approach for meaningful recognition:
A number of our clients have found a meaningful way to compromise between the two approaches. They’ll present the actual awards to employees on their individual anniversary dates but then take the time to publically thank / recognize the award recipients at the annual picnic or party. This option helps to ensure relevancy and personalization to each individual employee but also provides public recognition so the entire team can share in congratulating them on their accomplishment.
More details to consider:
Deciding when and where you will present awards to employees who have hit service milestones will help you structure your program to be most efficient and meaningful within your company’s structure.
The next step will be to decide “how” you will notify the employee of their award – if you’re presenting the award on each individual anniversary will you have a congratulatory email automatically scheduled to be sent or would you prefer a tangible piece for a manager to actually hand to the employee? If an annual ceremony or party will be where the award is presented do you want personalized presentation materials or would you prefer to hand each employee the actual award item itself? Sign up for our blog to receive the next post as soon as it’s published!
Next Up - Part 4: How